CapScreen Capture & RecordingCap is an open-source screen recorder for macOS, Windows and Linux that shares a link when you stop or opens a local editor for polished videos.Open sourceSelf-hostedFreemiumViews · 7 daysTop 29%
Documents & Productivity
Everyday software for documents, PDFs, notes, email, files and the desktop, for individuals and IT-managed teams.
174 results in Documents & Productivity
Active Pro listings from this category appear first. Your sort applies within Pro and Free results.
CapScreen Capture & RecordingCap is an open-source screen recorder for macOS, Windows and Linux that shares a link when you stop or opens a local editor for polished videos.Open sourceSelf-hostedFreemium1 views24,532 stars
CaptureFlowScreen Capture & RecordingCaptureFlow is an open-source screen recorder that gives you a share link as soon as you stop recording and can be self-hosted on Cloudflare or Docker.Open sourceSelf-hostedFreemiumViews · 7 daysTop 16%
Cherry StudioAI Assistants & ChatAGPL-licensed desktop client for Windows, macOS and Linux that connects 60+ model providers and local servers such as Ollama, and adds agents with folder access, MCP and Skills, knowledge bases, image generation and a local API gateway.Open sourceSoftwareFreemiumViews · 7 daysTop 2%
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CogneeLLM App Platforms & RAGCognee is a free, open-source AI memory platform that turns documents, code and conversations into a knowledge graph with vector retrieval for agents.Open sourceSelf-hostedViews · 7 daysNo views in 7 days
ColanodeTeam Chat & MeetingsColanode combines channels, rich-text pages, databases and file storage in one Apache-2.0 workspace. Clients sync from local SQLite, and the server runs on PostgreSQL, Valkey and S3-compatible or local storage.Open sourceSelf-hostedFreemiumViews · 7 daysTop 29%
Collabora OnlineOffice & PresentationsCollabora Online is an MPL-2.0 online office suite built on LibreOffice. It runs on your own Linux servers, Docker or Kubernetes and lets Nextcloud, ownCloud, Seafile and other WOPI hosts open documents, spreadsheets and slides in the browser.Open sourceSelf-hostedFreemiumViews · 7 daysNo views in 7 days
CryptPadOffice & PresentationsAGPL-licensed collaboration suite from XWiki that encrypts documents in the browser before they reach the server. Use a public instance such as CryptPad.fr, buy a hosted or on-premise enterprise plan, or self-host it with Node.js or Docker.Open sourceSelf-hostedFreemiumViews · 7 daysTop 29%
DarkwriteNotes & Knowledge ManagementDesktop notes app with a Notion-style block editor, nested pages, workspaces, custom properties, JSON themes and HTML, PDF and Markdown export. Notes stay on the device; there is no account, no sync, no telemetry and no AI feature.Open sourceSoftwareViews · 7 daysTop 29%
DefiDesktop UtilitiesDefi is an open-source window manager for Apple Silicon Macs that arranges windows in scrolling columns, with per-display workspaces and app rules.Open sourceSoftwareViews · 7 daysTop 16%
derustSystem Utilities & Windows Tweaksderust is an MIT-licensed Mac cleaner written in Rust with the iced GUI toolkit. It finds caches, logs, Xcode leftovers, broken launch agents and iOS backups, browses the disk by size and removes apps with their leftover files, always via the Trash.Open sourceSoftwareViews · 7 daysNo views in 7 days
DigUpNotes & Knowledge ManagementDigUp is a free, open-source desktop app that indexes selected folders and searches documents, images, audio, video and code by meaning and exact words.Open sourceSelf-hostedViews · 7 daysNo views in 7 days
DocmostNotes & Knowledge ManagementDocmost is an AGPL-3.0 wiki and documentation platform for teams, deployed with Docker, PostgreSQL and Redis on your own servers. Business and Enterprise license keys add SSO, AI search, MCP, the API, Bases and audit features.Open sourceSelf-hostedFreemiumViews · 7 daysTop 29%
DocumensoPDF & Document ToolsAGPL-licensed document signing platform built with TypeScript, React Router and PostgreSQL. Use Documenso Cloud or self-host it with Docker, with templates, a REST API, webhooks, embedded signing and X.509 sealed PDFs.Open sourceSelf-hostedFreemiumViews · 7 daysTop 29%
DocuSealPDF & Document ToolsDocuSeal is an AGPL-3.0 platform for building fillable PDF forms and collecting e-signatures, with SMTP email, S3 storage, API, webhooks and mobile apps, available self-hosted with Docker or as DocuSeal Cloud with a Pro plan.Open sourceSelf-hostedFreemiumViews · 7 daysTop 10%
DonetickProject ManagementDonetick is an AGPL-licensed app for shared tasks and chores: natural language entry, recurring schedules, assignee rotation, points and approvals, with Docker self-hosting, OIDC, a REST API, webhooks and a Home Assistant integration.Open sourceSelf-hostedFreemiumViews · 7 daysTop 29%
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DropboxFile Sharing, Sync & ManagementDropbox is a file storage and sync service with team folders, shared links and apps for Windows, macOS, Linux, Android, iPhone, iPad and the web.CommercialWeb platformFreemiumViews · 7 daysTop 29%
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ego liteBrowser Automation & ScrapingFree Chromium-based desktop browser for macOS and Windows that gives AI coding agents isolated Spaces, compact page Snapshots and a JavaScript control runtime, while you keep using your own tabs and local login state.Open sourceSoftwareFreemiumViews · 7 daysTop 29%
FavedNotes & Knowledge ManagementFaved is an MIT-licensed bookmark manager with nested tags, metadata fetching, duplicate detection and bulk actions. Self-host with Docker and SQLite, or use the paid Faved Cloud with typed records and AI extraction.Open sourceSelf-hostedFreemiumViews · 7 daysNo views in 7 days
FileePDF & Document ToolsMIT-licensed local file converter for Windows and Linux, with macOS in preview. It advertises 255 formats across documents, images, media and archives; some conversion routes need optional engines.Open sourceSoftwareViews · 7 daysTop 5%
FileshipFile Sharing, Sync & ManagementFileship is a self-hosted file host for ShareX and a file cloud with folders, notes, short links and inboxes, public sharing limits, local AI search and OCR, S3, SFTP or FTP storage, a Windows app and browser extensions.Open sourceSelf-hostedViews · 7 daysNo views in 7 days
FilestashFile Sharing, Sync & ManagementFilestash is an AGPL-3.0 Go file manager that gives one browser interface to SFTP, S3, SMB, WebDAV and other storage, with plugins, protocol and MCP gateways, a workflow engine and optional SSO.Open sourceSelf-hostedFreemiumViews · 7 daysNo views in 7 days
FirefilesFile Sharing, Sync & ManagementFirefiles is an AGPL-3.0 Next.js app that turns your own storage buckets into cloud drives with folders, previews, sharing links and tags. Use the hosted instance or self-host it with MySQL.Open sourceSelf-hostedViews · 7 daysNo views in 7 days
Shortlists for Documents & Productivity
Explore collections with tools relevant to this category, grouped by deployment, source model or workload.
Self-hosted knowledge base software for technical teams →
2 matching tools from this category
Collaboration tools with APIs for developer teams →
44 matching tools from this category
Open-source IT tools →
162 matching tools from this category
How to choose documents & productivity tools
Documents and productivity software covers the tools people use all day: notes and wikis, office suites, PDF editors, email clients and archives, file sync and transfer, browsers, screen capture and desktop utilities. For IT teams the questions are about standardizing on a few tools, controlling where data is stored and supporting both managed devices and personal workflows. Each subcategory goes deeper into one of these jobs.
Who uses these tools
- IT teams standardizing desktop software for staff
- Knowledge workers organizing documents and notes
- Self-hosters replacing cloud productivity suites
Capabilities to compare
- Local-first storage and offline access
- Sync, sharing and real-time collaboration
- Open file formats and export options
- Built-in AI assistance and automation
- Cross-platform desktop and mobile apps
Operating considerations
- Where documents and mailboxes are stored
- Licence counts and per-user subscription costs
- Software deployment on managed endpoints
- Migration effort between proprietary formats
- Data loss without backups for local-first apps
Selection checklist
- Group requests by job, such as notes, PDFs or file transfer, and evaluate within the matching subcategory.
- Check that files can be exported in open formats so a later switch does not strand content.
- Confirm each tool can be deployed and updated through your endpoint management process.
- Review AI features for where content is sent and whether they can be disabled by policy.
What belongs in this category: This parent category gathers end-user software for creating, organizing, exchanging and reading information on the desktop or in the browser, and each product is filed under the subcategory matching its main job.
Documents & Productivity on iThub in figures
iThub lists 174 tools in Documents & Productivity. 162 of 174 are open source, 93 of 174 can be self-hosted, 171 of 174 have a free, freemium or open-source pricing model and 94 of 174 offer an API.
- Tools listed
- 174
- Open source
- 162
- Self-hostable
- 93
- Free to start
- 171
- With an API
- 94
- Web app
- 96
- Desktop app
- 123
Recently added: XWiki, TimeScribe, Amical, Minutes
Typical use cases
- Replacing a paid suite with open source alternatives
- Setting up a self-hosted team wiki and file share
- Sending large files securely between colleagues
- Archiving mailboxes of former employees for retention
Trade-offs to model
- Local-first apps keep working offline and protect privacy, while cloud suites make sharing and administration simpler for larger teams.
- One integrated workspace reduces context switching, but separate specialised tools are often stronger at each individual job.
Common mistakes
- Letting every team pick its own note and file tools, leaving knowledge scattered across unmanaged accounts.
- Adopting a local-first app across a team without a backup plan for data stored only on laptops.
Browse notes and knowledge management tools →Browse file sharing and sync tools →See free IT tools →
Decision resources
Continue the technical evaluation
Use the resources that match your decision stage. Profile data and linked sources were refreshed through November 11, 2026.
Editorial guides
Editorial guide: Mem vs Notion →0 tools selectedCompare selected